High School Ski Racing in Anchorage, Alaska – updated 10/9/2019
Broadly speaking, coaches should keep a spreadsheet that contains all of their skiers. The coach can then create a list of his/her entries for any given race with this spreadsheet and submit it by email to the person that creates the startlists. Information about specific races is sent by email to the group of coaches. Please make sure that NSAA has your proper email address
Sequence of events
1) Well before the first race: The coach builds a spreadsheet (Excel format) using the specified columns, containing all of the skiers on the team. Care should be used to spell names correctly and to list them in the proper order (last, first). Once they are entered correctly, they should never need to be changed or typed again. This spreadsheet can contain skiers who are not yet eligible. Enter all of the skiers that you are dealing with. (You might wish to have another column that indicates eligibility status for your own use.) When you create your entries, you will flag those who will actually ski. The others can ‘go along for the ride’.
The coach should submit contact information to the startlist person for someone that will be available on the startlist night, in case contact needs to be made (as in the coach forgot to submit entries.)
2) Before the race:
The host coach submits a race map and notes about the race. These are posted on the NSAA site. Any special instructions for entries will be e-mailed out to the coaches.
3) Two days before the race:
Coach submits startlist (usually two evenings before the day of the race, usually by 9:00)
The startlist is posted on the NSAA site and usually emailed to the coaches. You might want to look at it for obvious mistakes with your team.
Note: The startlist cannot be created until all of the coaches have submitted their entries. It is important to submit them on time! One coach can hold up all of the subsequent steps. Please do not be that coach!
4) One day before the race:
NSAA volunteers prep for the race. Startlists are copied. Materials are organized and packed for the race.
5) Day of race:
NSAA volunteers set up the race site. Bibs and startlists are available for coaches to pick up on-site, before the race. Coaches give last-minute changes to the person that is passing out bibs.
Note: every change at this point must be handled individually several times by several people. The automation of the timing system allows for efficient calculation and distribution of results. Changes add greatly to these procedures. Please limit them as much as possible.
6) After the race:
Results are posted online, usually by mid-to-late evening of the race day. (If you check repeatedly, remember to refresh your browser so that you are not just looking at the cached copy of the place-holder page.) They are usually emailed to the coaches group.
It is recommended that coaches download the results spreadsheet and use the macros (buttons) to sort and process the data for the next startlist. Instructions are given on the ‘Docs’ worksheet of the results spreadsheet.
If a coach wishes to report an error in the results, e-mail Pete and/or Tim.