General Introduction - High School Ski Racing in Anchorage, Alaska
Broadly speaking, coaches should keep
spreadsheet that contains all of their skiers. The
coach can then create a list of his/her entries for any given race
spreadsheet and submit it by email to the person that creates the
startlists. Information about specific races is sent by email to
the group of coaches. Please make sure that NSAA has your proper
Sequence of events
Well before the first race:
Before the race:
builds a spreadsheet (Excel format) using the specified columns,
containing all of the skiers on the team. Care should be used to
spell names correctly and to list them in the proper order (last,
first). Once they are entered correctly, they should never need
to be changed or typed again. This spreadsheet can contain skiers who
are not yet eligible. Enter all of the skiers that you are
dealing with. (You might wish to have another column that
indicates eligibility status for your own use.) When you create
your entries, you will flag those who will actually ski. The
others can 'go along for the ride'.
- Coach should submit contact
information to the startlist person for someone that will be available
on the startlist night, in case contact needs to be made (as in the
coach forgot to submit entries.)
- The host coach submits a race map and notes about the race. These are posted on the NSAA site.
- Any special instructions for entries will be e-mailed out to the coaches.
Two days before the race:
- Coach submits startlist (usually two evenings before the day of the race, usually by 9:00)
The startlist cannot be created until *all* of the coaches have
submitted their entries. One coach can hold up all of the
subsequent steps. Please do not be that coach!
Let's consider that previous note again. We've been doing
electronic startlists for 30 years now. I believe that the
*volunteer* startlist creator has *never* forgotten to do the job.
Historically having a coach forget to submit entries on time has
been relatively frequent. It is a *real pain* to deal with
missing entries. *It is important to submit them on time!*
- The startlist
is posted on the NSAA site. It wouldn't be a bad idea to look at
it for any glaring errors (like the absence of your team)
- NSAA volunteers look at the startlist and sort bibs for distribution.
One day before the race:
- NSAA volunteers prep for the race. Startlists are copied. Materials are organized and packed for the race.
Day of race:
volunteers set up the race site. Bibs and startlists are
available for coaches to pick up on-site, before the race.
Coaches give last-minute changes to the person that is passing
every change at this point must be handled individually several times
by several people. The automation of the timing system allows for
efficient calculation and distribution of results. Changes add
greatly to these procedures. Please limit them as much as
After the race:
are posted online, usually by mid-to-late evening of the race day.
(If you check repeatedly, remember to refresh your browser so
that you are not just looking at the cached copy of the place-holder
- It is recommended that coaches download the results
spreadsheet and use the macros (buttons) to sort and process the data
for the next startlist. Instructions are given on the 'Docs' worksheet of the results spreadsheet.
- If a coach wishes to report an error in the results, e-mail Pete and/or Tim.
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